Goose Creek Recreation

Commission Meeting

December 15, 2008

 

PRESENT:

 

·        Commission: David Kennedy, Nancy Trevino, Jerry Glass, Edwin Hiott & Tom Lindsay

 

·        Staff: Terry Tudor, Gary Stuber, Cheryl Heiselman & Carrie Stika

 

·        Guest: Kathleen Roberts, Zachary Roberts & Jonathan Williams

 

CALL TO ORDER:

Mr. Kennedy called the meeting to order at 6:00 p.m.

 

PUBLIC COMMENTS:

Mr. Williams addressed the Commission regarding All-Star Football coach who was not treating the kids on his team very well.  He let the Commission know that that were some kids that never received field time in the three games that were played. 

 

Mrs. Trevino asked if the staff has had problems from this coach before.  Mrs. Heiselman answered yes.  Mr. Hiott added that this particular coach does carry a reputation.

 

Mr. Glass asked how the All Star coach is picked.  Mrs. Heiselman answered that the coach of the winning season team is the All Star coach.  Mr. Kennedy asked if this policy was best for picking the coach.  Mr. Stuber said that the staff has struggled with this policy for awhile.

 

Mr. Glass suggested that a disciplinary policy be made so that complaints can be documented and followed up on.  Mr. Kennedy apologized to Mr. Williams and told Mr. Stuber to get the staff to propose an idea on how to change this behavior.  Mr. Stuber said he would look into the situation and get back to the Commission.

 

OLD BUSINESS:

MINUTES:

The minutes of the October 20, 2008, meeting were approved.

 

The minutes of the December 2, 2008, special meeting were approved with minor grammatical corrections.

 

There were no minutes for November; there was not a quorum present to hold a meeting.

 

FINANCIAL REPORTS:

The financial reports for the period ending November 30, 2008, were approved.

 

PROJECT STATUS REPORT:

Skate Park:

Mr. Stuber informed the Commission on the staff recommendation to build a skate park at Foster Creek Park and use $50,000 from the budget to help start it.

 

Mr. Glass stated that Foster Creek is not the most appropriate place for the skate park but it will do for now.

 

Mr. Glass made a motion, seconded by Mrs. Trevino to accept the staff’s recommendation on the skate park.  All in favor, motion carried.

 

Transition:

Mr. Stuber briefed the Commission on the progress so far with the transition.  He stated that all full time staff has met with the Human Resource Director and filled out the proper paperwork for employment and retirement.

 

 Mr. Glass asked how the state retirement meeting went.  Mr. Stuber answered that he will have a meeting with all retirement options the second week in January so that each employee can make a good decision on what is best for them.

 

Reminder:

Mr. Stuber reminded the Commission that they are the experts on recreation and they need to tell the City what to do when it comes to the future of recreation. 

 

Mr. Kennedy suggested that after the first of the year that the Commission meet together with the staff to make a time table of established projects for the future of recreation.  Mr. Glass said that the Commission and staff should put together a master plan for their vision for the future of the community.

 

Mr. Kennedy made a suggestion that since Mr. Starr’s appointment will be expiring in January that an ad should be put in the paper to fill his position.  Mr. Glass made a motion, seconded by Mr. Hiott to advertise the vacancy and have the Commission review the entries and then make a recommendation to County Council.  All in favor, motion carried.

 

RECREATION REPORTS:

Maintenance Division:

Mr. Stuber reminded the Commission that Lake Greenview park is still being worked on.  The aerators are still working but it is a continuous process.

 

Mr. Kennedy asked how much a year this treatment is costing.  Mr. Stuber answered approximately $2000 for 3 applications a year.  He also stated that the aerators were approximately $500.

 

Car Show:

Mr. Kennedy stated that the car show that was planned for November 15th was cancelled due to rain.  He suggested to the staff that they should try to plan another car show in the spring.

 

Mrs. Heiselman suggested using Felkel Field and Mr. Kennedy said he did not think there would be enough room because the Hot Rod Club that usually goes to the fairgrounds wants to join our show.

 

Mrs. Trevino asked if the trophies and prizes were dated.  Mrs. Heiselman said yes that the prizes were used for other things and the trophy plaques can be changed.

 

Recreation Division:

Farmers Market:

Mrs. Heiselman briefed the Commission on the progress on the Farmers Market.  The staff sent out 190 surveys to farmers asking about available dates and times.

 

Mrs. Heiselman also expressed her concern about the property in mind at the corner of 52 and 176.  She believes that the property does not have good access in and out to make it safe for the customers having to fight traffic.  She stated that Mrs. Nimocks has contacted the City planner for other options.

 

The projected time table for the Farmers Market is April to October.

 

Basketball Bids:

Mrs. Heiselman addressed to the Commission that the basketball bids for the upcoming season were ordered with email approval because the last meeting was cancelled.

 

Mrs. Trevino made a motion, seconded by Mr. Glass to approve the basketball bids that were approved by email.  All in favor, motion carried.

 

Fitness Orientation:

Mrs. Heiselman informed the Commission that a new orientation is being put together for new members.  This session will cost $15 to help ensure their safety on the machines and in the fitness area.

 

Mrs. Heiselman brought up a concern to the Commission about children under 10 years old being left at the Recreation Center all day without parental supervision. 

 

Mr. Glass suggested that these children should not be left here unless they are here for a planned activity. 

 

Mr. Stuber said he would get with the staff and discuss a proposal.

 

Ladies Night Out:

Mr. Stuber informed the Commission that a new event was put together called Ladies Night Out.  He stated that the event went very well.

 

Mrs. Heiselman added that she got the idea from her sister-in-law and decided to try it.  The event included different vendors coming in and selling their goods to potential shoppers.  The staff collected donations for My Sister’s House, door prizes and ornaments for an ornament exchange.

 

Directors Report:

Mr. Stuber informed the Commission that the City will have insurance on all properties except Dogwood Park and Foster Creek Park.

 

Mr. Glass stated that it is in the signed contract that they lease the property from the Commission and the City pays the insurance.  Mr. Stuber said he would check the contract and talk with Mr. Faretra.

 

Mr. Glass asked if the Commissioner’s were invited to the annual employee appreciation party with the City.  Mr. Stuber answered that the party is scheduled for March 28th and he will ask to make sure all Commissioners are invited.

 

Cell Phones:

Mrs. Trevino asked who will be receiving the new cell phones stated in the Commission book.

 

Mrs. Heiselman answered that all old phones are being turned in and put on a new cell phone plan.

 

Quarterly Newsletter:

Mr. Glass asked how the staff is going to send the people living in the District this news letter.

 

Mrs. Heiselman stated that the City is now adding four pages to their news letter for the recreation department.  The staff sends updated information to Casey Hoskins at the City and she adds the information to the newsletter.

 

Mr. Stuber added that the cost difference to send to people in the District will come out of our account.

 

ADJOURNMENT:

Mr. Glass made a motion to adjourn the meeting at 7:15pm, seconded by Mr. Lindsay, all in favor, motion carried.

 

Next Regular Monthly Meeting:  Monday, January 12, 2008